Parent Information and IEP Scheduling

I have not yet used this form, but am very excited to do so! It should be very helpful when it comes to scheduling IEP meetings (as I look ahead on my schedule, I have some weeks that are very packed with IEP due dates!!).

I ordered my 250 free business cards from VistaPrint initially so I could pass them out to the families I home visit (birth through 3 years). I think I am going to staple a business card on the bottom portion of this handout so each of the families I serve have a copy of my contact information. (If you do not have business cards, consider copying your contact information onto the back of the portion they will keep at home, or type in your email/phone on the bottom of this page.)

 

Get your free download HERE.

Bottom Portion--to be kept by the parent

Top portion--to be sent back to school for case manager records

IEP parent summary

I print this free printable off and add page numbers to point parents to the most important information in a printed IEP (Individualized Education Plan), since the full document can be quite intimidating! I include this in the envelope I send the final copy home in. 

(boardmaker pictures)

Download What's in an IEP Here. 

IEP Meeting Forms

2 Free Downloads to help your IEP meetings go smoothly!

I used these forms last year and LOVE them! I hope they are helpful to others as well!

PARENT IEP FORM

The first form is for the Parent. I try to send it home with the IEP meeting notice prior to the meeting. Last year, I sent a copy home at the very beginning of the school year for all the parents who had IEP meetings in the first semester. 

This form serves a few purposes: 

1. I like to give them a "heads up" about the meeting agenda--I think it is important for the parent to understand why they are there and what we are doing.
2. Those parents who like time to think about things are given an opportunity to prepare ahead of time. 
3. If I send it at the beginning of the semester, it gets the ball rolling for scheduling that meeting!
4. It is a visual, and I am always a fan of visuals! 

Some parents seem to really appreciate the form. They take time to fill it out and bring it to the meeting. I feel like the parents who do that are much more involved in the meeting than they were the previous year with out this handout.  They always like to share their notes with the team. 

Several parents do not fill it out and/or do not bring it. I'll still keep trying :) 
Download this free printable HERE.

IEP VISUAL AGENDA FORM

This form is one I use a variety of ways, depending on the student. For example...

• I fill in my notes as the meeting goes on (especially if I am not case manager and will just be filling in/editing the IEP later)
• I fill in some of the information before the meeting, make copies, and give it out to the other team members as a sort of visual agenda. During the meeting, I take notes on it. **I am excited to use my iPad video feature as a doc cam to do this during the meeting, so everyone can see the same notes "live."
• I keep it with the data forms so I can write notes for an upcoming IEP meeting (only with some students who I'm doing a lot of brainstorming for).

(filled out!)

(artic only student)

(artic only student...some student have multiple services listed. If they have a couple or more classroom accommodations, we look at the Accommodations Team Worksheet I created where we can circle and list specific accommodations)

Download it HERE.

I also put one in the teacher mailbox, and attach this IEP prep letter for the teachers. This form comes 3/page (I guess that's 3 free printables to help your meeting run smoother!). Some of my teachers do write down some notes before they come, which improves the overall meeting pace and participation. 

IEP at a glance!

It's almost the beginning of the school year, and I've been working on my IEP at a Glance! This is downloaded as a free printable HERE. 

My teachers have often commented that they like the fact that this is a one-page form. Special education paperwork can be intimidating, and the IEP is no exception! I have gotten great feedback from teachers on this form.

The areas included are:

• Student Information (name, diagnosis/verification, IEP/MDT dates) 
• Current services (X the box)
• Current Goal areas (X the box)
• Testing/Classroom Accommodations (yes/no) 
• Equipment Required (list any special equipment...picture schedules, etc)

I make photocopies of this form on our sped-designated teal paper (see TIP), then fill it in by hand. I try to hand deliver these to my teachers, not just put them in their mailboxes, so they 'see my face' and recognize that these students have something 'extra' for them to think about. 

 (TIP:  Our special education team uses the color teal to tell teachers: SPED paper!! Confidential!! Don't leave this sitting out and about!! no one else in the building uses our designated teal. Click "Read More" to see an example reminder paper we put in teacher mailboxes at the beginning of the school year.)